Wholesale & Distribution
Invoice processing for wholesale and distribution
Capture every supplier invoice, match it against your purchase orders automatically, and post it to your ERP — built for SAP, Dynamics 365 F&O, Infor, and Business Central, so your distribution centers keep running the systems they already use.
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AS
Invoice Processing Agent
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Every supplier invoice has to be checked against a purchase order, matched to what actually arrived at the DC, coded to the right account, and approved by the right buyer. In most wholesale and distribution businesses this still happens by hand. AP teams re-key thousands of lines, chase missing paperwork, and miss early-payment discounts when invoices sit in someone's queue for days.
Capture every invoice, in every format
Suppliers send invoices as PDFs, emails, scans, and portal uploads — often in different languages and layouts. We read all of them and pull out the supplier, totals, and every line automatically, so your AP team doesn't have to type anything in.
Check every invoice against what you ordered and what you received
Before an invoice is paid, it has to match two things: the original purchase order and what actually arrived at the DC. We handle case-pack conversions, UOM mismatches, and substitution SKUs automatically, and only flag a human when something genuinely doesn't add up.
Invoice processing time: ~12 min → ~90 sec
Handles case-pack conversions, UOM mismatches, and substitution SKUs
Flags exceptions like price differences, short shipments, and vendor chargebacks
Works across formats: email, PDF, Excel, EDI, and supplier portals
Send every invoice to the right account and cost center
For invoices without a purchase order — freight bills, landing costs, vendor rebates, and services — we use your own rules to decide which account, cost center, and DC they belong to. The system learns from every correction your AP team makes.
Exception handling: 20–30 min per invoice
Under 2 min
Uses your own rules for matching, coding, and approvals
Gets more accurate every week as your team uses it
Writes the final invoice straight into SAP, Dynamics 365 F&O, Infor, or Business Central
Fix problem invoices without leaving your finance system
Missing PO numbers, price differences, short shipments, duplicate submissions, vendor chargebacks — the invoices that usually get stuck. We route them to the right buyer or controller in Slack or Teams, gather the context they need to decide, and push the answer back into your ERP.
"We started with automating our order intake process, we're saving about 4 FTE with that solution. Now we've got a full roadmap towards automating our full back-office. All with Lleverage."
Mart Kruidenier
Continuous Improvement Specialist, Koninklijke Dekker
companies that trust lleverage
