From 2027 you have to record working hours.
Your systems already know them.
Scanner logins, tachographs, service orders and rosters already hold the hours your warehouse staff, drivers and technicians work. An AI agent turns them into a record each worker confirms, built for the Belgian time registration obligation that starts on 1 January 2027.
From 1 January 2027, every Belgian employer records working time.
That covers every employee, including the ones who start their shift at a scanner, in a cab or at a customer’s site. The record has to meet three conditions.
It does not have to be a traditional clock-in system. Employers can choose what fits how they work. The detailed rules are not final yet.
Source: Deloitte Belgium, Mandatory time recording from 2027: what does it mean for your business.
Nobody fills in a timesheet.
The hours are drafted overnight from the systems your people already use at work. In the morning each worker checks a record that is already there, in their own language.
Learn moreFrom the scanner log to payroll, every working day.
The agent drafts the hours, the worker confirms them, a supervisor handles what does not fit, and the week closes with clean hours for payroll and costing. Every step is logged.
Drafted from your systems
Hours come from the systems the company already runs: warehouse scanner login and logout, tachographs, service orders and rosters. Nobody fills in a timesheet.
Confirmed by the worker
Every morning each worker gets yesterday’s hours in Dutch or French. The agent is set up to send them by chat or by voice, and the worker confirms or corrects them in one message. The record is theirs. Silence never counts as a confirmation.
Exceptions to the right supervisor
Overtime, missing evidence, rest-period breaches of under 11 hours between shifts, unplanned weekend work and late changes to confirmed records go to the right supervisor the same day.
Every change logged
Every suggestion, confirmation, correction and approval is logged. Nothing is overwritten, so the labour inspectorate can consult the full history.
Payroll and costing
At the end of the week, clean hours go to payroll, alongside the payroll provider you already work with. The same hours are split per order or project for costing.
The hours that do not fit reach a supervisor the same day.
Most days, most records are confirmed by the worker and checked by the agent. The rest go to the person who can decide, with the evidence next to them.
Where this sits next to the other ways to record time.
Each of these answers part of the question well. This is how the agent differs from each.
Clock-in apps
A clock-in app answers how you record time. The agent also handles what comes after the record: the rules, the approvals, payroll and costing.
Time modules from payroll providers
A payroll provider’s time module stops at payroll. The agent feeds your payroll provider rather than replacing it, and it also gives you hours per order or project.
ERP and HR modules
A module inside your ERP or HR suite suits a company that runs everything in that one suite. The agent works across a warehouse system, tachographs and service orders.
Time clocks and new hardware
No time clock at the door, no new hardware and nothing to install. That matters most for drivers and technicians who rarely come to the site.
A record of hours, never a measure of people.
The worker approves their own record. A correction from the worker is kept next to the original draft, and a later change by anyone else is flagged, so the history shows who changed what and when.
How hours are recorded is their business too. We can walk them through which data the agent reads, what it never reads, and who sees what.
Plan a session with us ↗Questions about time registration in 2027.
Do we need a clock-in system?
No. The obligation asks for a record that is objective, reliable and accessible, and employers can choose what fits how they work. A record drafted from your scanners, tachographs and service orders and confirmed by the worker is one way to build it. The detailed rules are not final yet, so check the final text with your legal or social advisor.
What happens when a worker does not reply?
Silence never counts as a confirmation. After one working day the worker gets a reminder. After two working days the record goes to their supervisor as an exception, with the evidence it was drafted from. It stays unconfirmed.
Does it replace our payroll provider?
No. At the end of the week the agent sends clean hours to the payroll provider you already work with. The same hours are split per order or project, so costing gets them too.
Which systems can the hours come from?
The ones your people already use at work: login and logout on warehouse scanners, tachographs for drivers, service orders for field technicians, and the rosters your planners make. In a first session we go through your sites and systems with you and agree where each group’s hours come from.